Terms of Service

Effective Date: May 2026

Welcome to speedRecon (a product of Vencha Investments Ltd) (the “Service”), operated by Vencha Investments Ltd (“speedRecon”, “we”, “us”, or “our”). These Terms of Service (“Terms”) govern your access to and use of our website, applications, software, and related services.

By creating an account, accessing the Service, or using any part of the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

1. Eligibility and Authority

You may use the Service only if you have the legal capacity to enter into a binding agreement and, if you are using the Service on behalf of a company or other entity, you represent and warrant that you have authority to bind that entity to these Terms.

2. The Service

speedRecon provides a cloud-based bank reconciliation and related finance workflow platform designed for accountants, finance teams, and businesses. Features may include reconciliation workflows, collaboration tools, user management, audit trails, file uploads, subscription billing, integrations, and reporting.

We may add, modify, suspend, or discontinue features from time to time. We may also impose or revise usage limits consistent with your subscription plan.

3. Account Registration and Security

You are responsible for:

• providing accurate and complete account information;
• maintaining the confidentiality of your login credentials;
• ensuring that only authorized persons access your account;
• promptly notifying us of any unauthorized use, breach, or suspected compromise.

You remain responsible for all activity that occurs under your account unless caused by our breach of these Terms or our failure to use reasonable security measures.

4. Customer Organization Accounts

Where a company account is created, the primary administrator may control the workspace, invite or remove users, manage billing, assign roles, configure security settings, and access records associated with the organization account.

The organization is responsible for ensuring that its administrators and users are properly authorized.

5. Acceptable Use

You agree not to, and not to permit any third party to:

• use the Service for unlawful, fraudulent, deceptive, or abusive purposes;
• upload malicious code, malware, ransomware, or harmful content;
• interfere with or disrupt the integrity, security, or performance of the Service;
• attempt to gain unauthorized access to accounts, systems, data, or networks;
• reverse engineer, decompile, copy, scrape, or create derivative works of the Service except as permitted by law;
• use the Service to infringe intellectual property, privacy, confidentiality, or other rights.

We may suspend or restrict access if we reasonably believe your use violates these Terms, poses a security risk, or may expose us, other customers, or third parties to harm or liability.

6. Customer Data

As between the parties, you retain ownership of the data, files, records, and materials that you or your users submit to the Service (“Customer Data”).

You grant us a non-exclusive, worldwide, limited right to host, process, transmit, back up, and otherwise use Customer Data solely to provide, maintain, secure, improve, and support the Service, and to comply with law.

You represent and warrant that you have all rights and permissions necessary to provide Customer Data to us and to authorize our processing of that data in accordance with these Terms and our Privacy Policy.

7. Data Accuracy and Professional Judgment

The Service is a software tool that assists with reconciliation and financial workflows. It does not replace professional judgment, internal controls, accounting review, or legal, tax, or audit advice.

You are solely responsible for reviewing outputs, validating results, approving reconciliations, and ensuring that records used for decision-making, reporting, or compliance are accurate and complete.

8. Integrations and Third-Party Services

The Service may interoperate with third-party services, including payment processors, identity providers, email services, hosting providers, or integrations you choose to enable.

Your use of third-party services may be subject to separate terms and privacy policies. We are not responsible for third-party services except to the extent required by law.

9. Fees, Billing, and Subscription Plans

Certain features require payment under a subscription plan. Fees, billing cycles, plan limits, and feature access are described at the time of purchase or in your account settings.

You agree to pay all applicable fees, taxes, charges, and assessments associated with your subscription. If payment is not successfully received or renewed, we may suspend, downgrade, or terminate paid features.

Some payment methods may support automatic renewal. Others may require manual renewal.

Detailed billing, renewal, refund, and payment provisions may also appear in our Payment Terms and Refund Policy, which form part of your agreement with us where applicable.

10. Plan Limits and Usage Controls

Your subscription may include limits on users, reconciliation volumes, collaboration, storage, upload sizes, retention periods, or other usage factors. We may enforce those limits technically or administratively.

If you attempt to downgrade to a plan with lower limits, we may require you to reduce usage, deactivate users, or otherwise meet the target plan requirements before the downgrade takes effect.

11. Free Plans, Trials, and Beta Features

We may offer free plans, trial periods, promotional access, or beta features. Unless we expressly say otherwise, these are provided “as is” and may be modified, limited, or discontinued at any time.

12. Intellectual Property

The Service, including all software, code, interfaces, workflows, designs, text, graphics, logos, documentation, and associated intellectual property rights, is and remains the exclusive property of speedRecon and its licensors.

These Terms do not grant you ownership of the Service. Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable right to use the Service during the applicable subscription term.

13. Confidentiality

Each party may receive non-public information from the other that is identified as confidential or that should reasonably be understood to be confidential (“Confidential Information”).

Each party agrees to protect the other party’s Confidential Information using reasonable care and to use it only as necessary to perform under these Terms, comply with law, or exercise legal rights.

Confidential Information does not include information that is public through no breach, already known without duty, independently developed, or lawfully received from a third party.

14. Privacy and Security

Our collection and use of personal data is described in our Privacy Policy. We implement reasonable administrative, technical, and organizational measures designed to protect the Service and data processed through it.

No system is completely secure, and we do not warrant that the Service will be uninterrupted, error-free, or invulnerable to all threats.

15. Availability, Maintenance, and Support

We may perform scheduled or emergency maintenance from time to time. We may update the Service, apply security patches, modify infrastructure, or make service changes necessary to maintain reliability and security.

Where available, support is provided in accordance with your plan or our support practices.

16. Suspension

We may suspend or limit access immediately if:

• payment is overdue;
• we reasonably suspect fraud, abuse, or a security threat;
• your use violates these Terms or applicable law;
• suspension is necessary to protect the Service, our customers, or third parties.

Where reasonably practicable, we will try to notify you first.

17. Termination

You may stop using the Service at any time. We may terminate or suspend your access in accordance with these Terms.

Upon termination or expiration:

• your right to use the Service ends;
• we may disable access to Customer Data after a reasonable retention period, subject to law and our policies;
• fees already paid are generally non-refundable except as expressly stated in our Refund Policy or required by law.

18. Disclaimers

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS. EXCEPT AS EXPRESSLY STATED IN THESE TERMS, WE DISCLAIM ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

We do not warrant that the Service will be uninterrupted, accurate in every case, or suitable for every accounting, tax, regulatory, or audit use case.

19. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL speedRecon OR ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, OR SUPPLIERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, GOODWILL, DATA, OR BUSINESS INTERRUPTION, EVEN IF ADVISED OF THE POSSIBILITY.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OUR AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE TOTAL AMOUNTS PAID BY YOU TO US FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

Nothing in these Terms excludes liability that cannot be excluded by law.

20. Indemnity

You agree to defend, indemnify, and hold harmless speedRecon and its affiliates, officers, employees, and agents from claims, damages, liabilities, losses, and expenses arising out of or related to:

• your misuse of the Service;
• your breach of these Terms;
• your Customer Data;
• your violation of law or third-party rights.

21. Changes to the Terms

We may update these Terms from time to time. If we make material changes, we will use reasonable efforts to notify you, such as by posting the updated Terms on the Service, updating the effective date, or providing account notice.

Your continued use after the effective date of updated Terms constitutes acceptance of the updated Terms.

22. Governing Law and Dispute Resolution

These Terms are governed by the laws of the Republic of Ghana, without regard to conflict of laws principles.

Any dispute arising out of or relating to these Terms or the Service shall first be addressed through good-faith discussions between the parties. If unresolved, the dispute shall be submitted to the courts of competent jurisdiction in Ghana, unless the parties agree otherwise in writing.

23. General

These Terms, together with any incorporated policies, constitute the entire agreement between you and us regarding the Service. If any provision is unenforceable, the remaining provisions remain in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent, except as permitted by law. We may assign these Terms in connection with a merger, acquisition, restructuring, or sale of assets.

24. Contact

Vencha Investments Ltd
432/13 Alwaleed Bin Talal Highway, Mamobi, Accra, Ghana
support@speedrecon.com